Jacks are Vaxed: Rules and Regulations

Official Rules for the Jacks are Vaxed vaccine incentive promotion

These terms and conditions govern your participation in Northern Arizona University’s student vaccine incentive promotion.


This promotion is open only to Fully Vaccinated Individuals (hereinafter defined) who are Eligible NAU Students, as further defined below.

The term “Fully Vaccinated Individual” means a person that has received the full-required dosage of a COVID-19 vaccine approved by the U.S Food and Drug Administration, European Union or World Health Organization and recognized by Northern Arizona University (“NAU”).

The term “Eligible NAU Student” means any person that is (i) admitted and enrolled as a student at NAU for the Fall 2021 academic semester; (ii) is in good standing at the university (iii) a fully vaccinated individual.

The sponsor (the “Sponsor”) of this promotion is Northern Arizona University, Flagstaff, Arizona 86011.


Winners will be selected weekly beginning the week of July 26 and will be contacted by the university via their NAU email account within a week of their selection.


Eligible NAU students may enter this promotion by submitting their vaccine documentation, including, but not limited to, vaccination cards issued by the Centers for Disease Control and Prevention or records issued by medical providers, to the Vaccine Portal by 11:59:59 p.m.  on Thursdays during the campaign , Any entries received after 11:59:59 p.m. on Thursdays during the campaign will be considered for future prizes for the duration of the campaign. Those not loaded by 11:59:59 p.m. on Thursday will not be entered in that week’s drawing, regardless of whether the late receipt resulted from human, computer or transmission error, or other causes. NAU reserves the right to (i) determine, in its sole and absolute discretion, qualifying vaccine documentation; and (ii) verify any and all submissions to the Vaccine Portal against any available governmental immunization databases.

By entering and participating in this drawing from uploaded cards to award fully vaccinated, enrolled student prize winners, all participants agree that: (i) no purchase is necessary to enter or win; (ii) participation in this Drawing is entirely voluntary; and (iii) COVID-19 vaccination is not required in order to attend NAU.

An individual may only enter this Drawing one (1) time throughout the duration of this Drawing. Any individual found using multiple entries will be disqualified. All qualified entries who have not previously won a prize in the promotion will be carried through to all other Drawing Dates. Entrants can only win once.


Winners during this promotion will be randomly selected from among all eligible entries received. Each winning entry selected will be subject to verification of eligibility and compliance with these Official Rules. NAU reserves the right to determine in its sole and absolute discretion whether winners meet eligibility and compliance requirements. Upon NAU’s satisfactory conclusion of verification of eligibility and compliance with these Official Rules, such participants will be declared official winners.

All prizes are non-transferable. No cash or other substitutions are allowed. Decisions of the Sponsor are final. Each individual’s odds of winning are dependent on the overall number of entries submitted during this Drawing.

In the event a winner does not meet these Official Rules or eligibility requirements as determined by the Sponsor, they forfeit the prize. In such event, the Sponsor will award the prize to the next qualified entry based on the selection criteria. This process will continue until the prize is awarded.

Winners will be selected based on the criteria set forth in these Official Rules.

When students pick up their prize, they will be asked to sign a release form allowing NAU to use the winner’s name, likeness, and/or prize information in connection with the promotion for promotional, advertising or other purposes, worldwide, in any and all media now known or hereafter devised, including the Internet, without limitation and without further payment, notification, permission or other consideration, except where prohibited by law. Declining to sign the release will not affect the student’s selection or eligibility. Winners for prizes worth more than $600 will need to complete a W-9 to claim the prize.


Winners will be communicated with through their University email accounts on Friday after selections have been made. Emails will come from student.affairs@nau.edu. All potential winners are subject to the verification by Administrator, whose decision is final and binding in all matters related to the promotion. An entrant is not a winner of any prize, even if the promotion so indicates, unless and until entrant’s eligibility, have been verified and entrant has been notified that verification is complete.


NAU is not responsible for: (1) any incorrect or inaccurate information, whether caused by entrants, printing errors or by any of the equipment or programming associated with or utilized in the Promotion; (2) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware, software, servers, etc.; (3) unauthorized human intervention in any part of the entry process or the Promotion; (4) technical or human error which may occur in the administration of the Promotion or the processing of entries; or (5) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Promotion or receipt or use or misuse of any prize. No more than the stated number of prizes will be awarded. In the event that production, technical, seeding, programming or any other reasons cause more than stated number of prizes as set forth in these Official Rules to be available and/or claimed, Sponsor reserves the right to award only the stated number of prizes.


All prize details shall be determined in the sole and absolute discretion of NAU. Any person who does not meet the eligibility requirements, as defined in these official rules and as determined in the sole and absolute discretion of NAU, is not eligible to win.

The winner will be responsible for any and all taxes associated with the awarded prize. Federal, state and local taxes are the sole responsibility of the applicable drawing winners. All federal, state and local laws, applicable taxes, and regulations apply.

All materials submitted to NAU become the property of NAU and will not be returned. Prizes are nontransferable to any other person, including relatives or friends. Fulfillment of the prize will occur approximately within two (2) weeks after the respective announcement date.

NAU, at its sole discretion, reserves the right to select and/or change the prize(s) to be awarded as part of this Promotion or end the Promotion prior to all prize winners being drawn.

Any attempt by any person to deliberately undermine the legitimate operation of the Promotion may be in violation of criminal and civil law, and, should such an attempt be made, Sponsor reserves the right to seek damages from any such person to the fullest extent permitted by law. Sponsor’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision.

All information submitted online by entrants is subject to, and will be treated consistently with, NAU’s privacy policy and other applicable laws.

While NAU strongly encourages all students to get vaccinated, this incentive program should not be construed as a mandate to do so, nor are any conditions being placed on attendance or participation in class and academic activities in connection with this program.

NAU Communications