State auditors request that Purchasing Services periodically remind faculty and staff about Arizona policy regarding conflict of interest.

Any university employee who has—or whose relative has—a substantial interest in any contract with the university must disclose that interest.

University employees must declare any actual or potential conflicts of interest by completing the form titled “Disclosure of Substantial Interest.” A link to the form can be found in the policy. An updated form must be submitted when an employee changes departments or the conflict no longer exists.

Additionally, a university employee or a firm owned by a university employee may not sell goods or services to the university without having been awarded a contract through a competitive bidding process conducted by Purchasing Services.

University departments may not process orders to a university employee or a firm owned by a university employee using the departmental Purchase Order document.

Questions can be directed to Sheryl Solberg at Sheryl.Solberg@nau.edu or (928) 523-4556.